Executive Assistant Job Position With Visa Sponsorship Available At Olymel

Executive Assistant Job Position With Visa Sponsorship Available At Olymel

Big Sky Farms Inc., established in 1995 by Florian and Betty Possberg in Humboldt, Saskatchewan, rapidly became a significant player in Canada’s pork industry. Under the Possbergs’ leadership, the company expanded its operations to become the largest pork producer in the province, employing over 400 individuals and managing a herd of approximately 42,000 sows, with an annual production nearing one million hogs.

In 2012, facing financial challenges due to rising feed costs and declining hog prices, Big Sky Farms entered receivership. Subsequently, in January 2013, Olymel L.P., a leading Canadian agri-food company, acquired Big Sky Farms’ Canadian assets through its subsidiary, OlySky.

This strategic acquisition aimed to secure a stable hog supply for Olymel’s processing facilities, particularly its Red Deer, Alberta plant. Post-acquisition, the operations continued under the Big Sky Farms name, maintaining their presence in Saskatchewan’s pork production landscape.

Despite ownership changes, Big Sky Farms has remained integral to Saskatchewan’s agricultural sector.

The company has been recognized for its contributions to the local economy and the broader pork industry. Notably, in 2024, Florian and Betty Possberg were honored with the Award of Distinction: Lifetime Achievement during the Saskatchewan Pork Industry Symposium, acknowledging their enduring impact on the province’s pork production and their commitment to agricultural excellence.

Pay

The compensation for this position starts at $25 per hour.

Job Type

This is a full-time, permanent position.

Shift and Schedule

• Day Shift:
  The role operates on a Monday-to-Friday schedule.
• No Weekend Work:
  Employees will not be required to work on weekends.

Location

This role is based in Humboldt, Saskatchewan (SK).

Benefits Overview

As part of its commitment to employee well-being, the company offers an array of benefits pulled from the full job description including:

1. Company Pension Plan
   A structured retirement savings plan supported by employer contributions.
2. Dental Care
   Coverage for dental treatments and procedures.
3. Disability Insurance
   Income protection in the event of a long-term disability.
4. Employee Assistance Program (EAP)
   Access to professional support services for personal or work-related issues.
5. Extended Health Care
   Additional healthcare coverage beyond provincial plans.
6. Life Insurance
   Financial security for employees’ beneficiaries.
7. On-Site Parking
   Complimentary parking facilities for employees.
8. Vision Care
   Coverage for eye-related care and corrective lenses.

Detailed Job Responsibilities

Reporting directly to the Vice President (VP) of Swine Production, the selected candidate will play a pivotal role in supporting senior management, particularly the Vice President of Swine Production and the Director of Production.

Key responsibilities include:

1. Administrative Coordination
   • Oversee scheduling, including:
     • Coordinating agendas, meetings and appointments.
     • Managing travel arrangements for executives and team members.
2. Team Support
   • Provide administrative assistance to teams within the relevant sectors.
3. Document Preparation
   • Draft and format various documents such as:
     • Letters, news releases and minutes.
     • Presentations and briefs for governmental agencies.
     • Contracts and agreements requiring transcription or formatting.
4. Corporate Event Management
   • Assist in the organization of:
     • Corporate activities or events.
     • Production of the company newsletter.
5. File Management
   • Handle follow-ups and monitor timelines for files under their supervision.
   • Update and manage files, reports and data compilations.
6. Employee Coordination
   • Coordinate employee schedules for:
     • Vacations, absences and leave periods.
7. Donation Requests
   • Process and handle requests for donations.
8. Other Administrative Duties
   • Tackle additional administrative tasks as required by the organization.

Key Qualifications and Experience

To excel in this position, candidates must meet the following criteria:

1. Education
   • A diploma, university degree or equivalent professional training is required.
2. Experience
   • A minimum of five years of relevant experience in a similar role is essential.
3. Language Proficiency
   • Strong English communication skills are mandatory.
   • Knowledge of French is considered an asset but not a requirement.
4. Technical Skills
   • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook) is critical.
5. Personal Attributes
   • Autonomy and Initiative: Ability to work independently while taking initiative.
   • Professionalism: Uphold high levels of confidentiality, discretion and tact.
   • Organizational Skills: Detail-oriented with a methodical approach to tasks.
   • Interpersonal Skills: Excellent communication and relationship-building abilities.
6. Work Style
   • Capacity to perform under pressure while managing multiple files simultaneously.
   • Flexibility to adapt to a dynamic and evolving work environment.
   • Strong ability to engage with both internal and external stakeholders professionally.
7. Additional Skills
   • Efficiency in handling Microsoft Office tools and applications.
   • Ability to work with minimal supervision.

Compensation Details

• The hourly wage starts at $25.00, with additional pay potentially based on previous experience.
• Employees are expected to work approximately 37.5 hours per week.

Additional Job Requirements and Notes

• The employer is unable to provide a Labour Market Impact Assessment (LMIA) to support foreign workers for this role.
• French language proficiency is not required, making the position accessible to English speakers without additional language skills.

Schedule Overview

• Monday to Friday:
  Employees will work during standard weekday business hours.
• No Weekends:
  A key benefit of this position is that it allows for a work-life balance, ensuring weekends are reserved for personal time.

Work Location

This role is an on-site position, requiring employees to be present at the company’s facility in Humboldt, SK.

Role Summary and Ideal Candidate Profile

This position is designed for professionals seeking a dynamic administrative role in a supportive environment. As a key contributor to the success of senior management, the candidate will ensure operational efficiency and uphold the company’s high standards of professionalism.

With a competitive hourly wage, a robust benefits package and a predictable weekday schedule, the role is well-suited for individuals who value stability and career growth. Ideal candidates will have a strong background in administrative support, excellent organizational abilities and a proactive work ethic.

By emphasizing collaboration and adaptability, the company fosters an environment where employees can thrive both professionally and personally. This opportunity offers a fulfilling career path for those eager to contribute meaningfully to a forward-thinking organization.

FAQs about the Employer and Position

1. What is the name of the employer?

The employer is Big Sky Farms Inc., a leading pork production company based in Humboldt, Saskatchewan.

2. When was Big Sky Farms Inc. established?

Big Sky Farms was founded in 1995 by Florian and Betty Possberg.

3. Who owns Big Sky Farms Inc. now?

The company is owned by Olymel L.P., a prominent Canadian agri-food company, which acquired its Canadian assets in 2013.

4. What are the main operations of Big Sky Farms?

Big Sky Farms specializes in pork production, managing a herd of approximately 42,000 sows and producing nearly one million hogs annually.

5. What is the location of this position?

The position is based at the company’s facility in Humboldt, Saskatchewan.

6. What benefits does the company offer for this role?

The company offers several benefits, including dental care, company pension, extended health care, life insurance, on-site parking and vision care, among others.

7. What are the working hours and schedule?

The position requires employees to work a day shift, Monday to Friday, with no weekend work. The expected weekly hours are 37.5.

8. What qualifications are required for this job?

Candidates need a diploma or university degree, five years of relevant experience, proficiency in English and strong skills in Microsoft Office Suite.

9. Is this role open to foreign workers?

Unfortunately, the company does not have a Labour Market Impact Assessment (LMIA) available to support foreign workers for this position.

10. Does the role require French language proficiency?

No, French is not required, but it is considered an asset.

11. How much does the position pay?

The pay starts at $25 per hour, with the potential for adjustments based on previous experience.

12. What type of work environment does Big Sky Farms provide?

Big Sky Farms offers a professional and supportive environment with opportunities for growth, emphasizing employee well-being and operational excellence.